A "Proactive Disclosure Form" is available for directors, staff, key volunteers and instructors. Individuals serving these roles will be prompted to complete it for any new assignment to confirm that no conflicts of interest are arising.
Besides updating the disclosure form for each assignment, if there is any change to your affiliations please be mindful to update your disclosure form.
The form simply asks you to report your current affiliations and asks you to reflect on whether your PEMAC roles might be affected and if so, how the conflict might be managed.
Proactive Disclosure Guidelines for Volunteers Who Work for Service-Providing Companies
If you work for a company whose products and services are targeted to PEMAC’s general membership, for example your company may sponsor or exhibit at a PEMAC event - you likely have a conflict of interest that is tolerable but needs to be proactively managed in some way. We discuss and document our plans for how we will manage these conflicts on our “Proactive Disclosure form”.
Some known issues and guidelines for handling them are as follows:
PEMAC membership lists are only to be used for PEMAC business. Volunteers may connect for business purposes or share their contact information with you personally at meetings or events. This kind of networking is one of PEMAC’s primary objectives.
You must focus your PEMAC volunteer efforts on the promotion of the general interests of the public, PEMAC members and all member companies (in that order) which may include your competitors. Through these efforts we know that benefits to yourself individually and to other organizations you may serve are sure to follow indirectly.
As early as practical in your volunteer term please initiate a discussion with the Executive Director to proactively discuss the potential issues.
If you think that there are challenges not mentioned here that apply to you, please contact the Executive Director as you fill out or update your Proactive Disclosure form.