Terms of Reference
The Education and Professional Development committee consists of members from the BoD and volunteers at large tasked with identification, planning and implementation of educational and professional development initiatives that will benefit our association members as well as the wider maintenance, reliability and physical asset management community.
Responsibilities
The committee is responsible for:
- Overseeing the work of staff with respect to any professional development- related products and services offered by the association. This involves review of periodic reports, encouraging and providing input on improvement efforts, conducting evaluations regarding the effectiveness of these products and services, reviewing budget proposals and financial performance.
- Conducting research to identify and assess unmet “maintenance, reliability and asset management” professional development needs of our members and analyzing the results of this research.
- Prioritizing and recommending new professional development products and services and/or partnerships to the Board of Directors based on research conducted in item 2.
- Overseeing the development and implementation of any new professional development products and services or partnerships once such projects or partnerships are approved by the Board of Directors.
- Provide guidance and priorities to Program Managers with regard to the ongoing management of course content, revisions and updates of approved professional development products and services or partnerships.
- Establishing processes to run professional development products and services or partnerships.
- Keeping abreast of global changes to stay current in the market.
- Referring to the Executive Director any current or potential issues arising from the delivery of these services that may impact the budget or expose the association to either financial or risk to reputation.
- Before the end of the calendar year, the committee will come out with specific goals to be accomplished in the next calendar year, together with timelines, action plans and budget for each goal. Work plan approved by the BoD and Progress will be tracked by the Committee.
Membership
The Ed & PD committee shall consist of 8 members with voting rights:
Three voting directors from the Board of Directors, one of which shall be appointed by the President as the Chair.
Five voting volunteers from the PEMAC membership at large.
Up to 5 non - voting members may be listed as committee members to attend meetings and offer input.
Recruiting Committee Members:
Director members will be solicited from Board of Directors and if a choice of directors is required, selection will be made by the President of the association.
Opportunities for participation by PEMAC members at large will be posted on the PEMAC website and with notice sent to all members.
The Board of Directors may determine whether specific qualifications are required to participate and may set a process by which committee members are selected.
Committee members shall receive no remuneration for serving as such, but are entitled to reasonable expenses incurred in the exercise of their duty. As outlined in the PEMAC Policies and Procedures.
Term of Office
Membership will be for a three-year term, renewable for no more than one (three-year) term. To ensure continuity, terms will be staggered with typically one seat filled each year, as appropriate. Any member may be removed or replaced at any time and shall cease to be a member of the Committee upon ceasing to be a Director. Any committee member may be removed by a majority vote of the Board of Directors or Committee Members for performance issues. Refer to performance section.
Performance
Attendance:
Committee members are expected to attend 7 out of 10 meetings.
If unable to attend, notice is to be provided to the Program Manager and following the meeting minutes and action items are to be reviewed and followed up on as required.
Committee members are expected to review and meet the “Conflict of Interest” policy.
Meetings
Schedule of Meetings:
Ed & PD Committee meetings will be held on a regular basis - Monthly - (except July & August).
Meeting Format and Agenda:
Meetings will largely be held by remotely accessible means: for example telephone conferencing, web conferencing, video conferencing. From time to time face to face meetings may be held in conjunction with PEMAC events and conferences.
The Chair is responsible to ensure that dates, times and means of the meeting are set and communicated to all committee members and to ensure that agenda and minutes are circulated in a timely way.
Individual committee members are free to propose agenda items.
All reports, documents and outputs of the committee are the property of PEMAC.
Meeting Attendance
The committee has the right to determine who shall and shall not be present at any part of the meeting in accordance with the Conflict of Interest policy.
Documentation
All current reports, documents and meeting minutes related to this sub-committee will be stored on the website with access to the Ed & PD members, BoD, and MMP Program Managers.
Quorum
No business may be transacted by the Committee except at a meeting of its members at which a quorum is present. A majority of voting members constitutes a quorum.
A meeting may proceed without a quorum for information sharing purposes but no decisions will be taken.
Recommendations and Decision Making
The committee will strive for consensus in its decisions. However majority vote (51%) of the quorum will suffice.
Reporting
The Education and Professional Development committee will report to the Board of Directors of the Plant Engineering and Maintenance Association of Canada as follows:
In the form of written report containing recommendations on matters addressed by the Committee or the Chair attending the Board meeting to relay the information.
At any other time on relevant issues through the Chair.
All recommendations, directions, decisions and resolutions of the Committee shall be recorded in the minutes of the meetings of the Committee; such minutes will be circulated to the members of the Committee prior to the next meeting.
The Board of Directors will have the final authority to accept or reject the recommendations of the Committee.